Key point: the necessary document is defined by what must be proven: the accident, circumstances, people and vehicles involved, liability and the harm claimed.
01 / Evidential role
Why Road Police records matter.
They may confirm the existence, date and location of the accident, vehicles and people involved, recorded circumstances and measures taken. They contribute to review of liability and RCA cover, but do not prove every head of loss or replace evidence of property or bodily injury.
Requirements vary with the type of accident, recording method, injuries, stage of investigation and justified insurer requests.
02 / The actual situation
Property damage only
or injured persons.
- 1
Property damage only
Depending on the circumstances, the accident may be recorded by the Road Police or by an amicable accident statement where statutory conditions are met. That statement is not a police document.
- 2
Injury or death
The police must be informed immediately and duties concerning the accident scene must be observed. An amicable statement does not replace this procedure.
Where persons are injured, criminal investigation, medico-legal work and prosecution or court documents may result, and the compensation file may need successive additions.
03 / Possible records
Documents that may be relevant.
- 1
Contravention report
May record the situation, participants, relevant circumstances, rule breached and sanction. Its whole content matters, not merely the fine.
- 2
The document commonly called “Annex no. 2”
May communicate accident data to the insurer, but is not necessarily required or available in identical form in every file.
- 3
Repair authorisation
Relevant to property damage and permits repair under stated conditions. It does not alone determine fault, value or bodily injury.
- 4
Proof of registration or investigation
While a file is pending, a record may confirm the event, competent unit and case or work number.
- 5
Copies of accident records
The Road Police may provide copies to insurers on request. Individual access may depend on status and stage of investigation.
- 6
Prosecutor's order or court judgment
Not strictly Road Police documents, but potentially relevant once judicial authorities have clarified circumstances or liability.
BAAR lists examples such as the contravention report, Annex no. 2, amicable statement or judgment, and repair authorisation. The actual list depends on the recipient and claim.
04 / Pending file
While investigations continue.
A pending investigation does not necessarily prevent notification or opening of the claim. Available documents can be registered, although final settlement may await clarification of liability, criminal-file records or further proof of loss.
- notify the insurer without waiting passively for the investigation to finish;
- file available documents and obtain a registration number;
- ask in writing what is missing and why;
- add relevant new documents when issued.
05 / Written information
What the RCA insurer must communicate.
On notification, the insurer opens a file and informs the injured party in writing of the documents required. Filed documents must be registered. A general request for “all police papers” should be clarified by asking for the document name, purpose and whether the insurer can obtain it directly.
- request the list in writing;
- retain copies and proof of transmission;
- obtain registration of every document;
- answer requests for additions in an organised way;
- separate accident evidence from proof of loss.
See also the insurer's obligations after receiving a REMA report.
06 / Different functions
Police records do not replace
medical documents.
Road Police
The event, participants, vehicles, circumstances and measures.
Medical records
Injuries, investigations, treatment, rehabilitation and clinical progress.
Medico-legal assessment
Correlation of injury with the accident and, where appropriate, assessment of consequences.
Police records do not determine the trauma score. See certificate versus REMA, trauma score calculation and causation.
07 / Practical checklist
What to check before filing.
- claim number and insurer details;
- record confirming the accident and circumstances;
- contravention report or available equivalent;
- repair authorisation for property damage;
- proof of pending investigation;
- prosecutor's order or judgment when issued and relevant;
- identity, vehicle and insurance papers requested separately;
- medical and medico-legal records for bodily injury;
- the compensation request and proof of each claimed item;
- proof that every document was transmitted and registered.
The list is indicative; fewer or more documents may be required.
08 / Common errors
What may delay settlement.
- waiting for every investigation to end before notification;
- treating the amicable statement as a police document;
- treating repair authorisation as complete proof of fault;
- filing copies without proof of transmission;
- requesting a paper only by its popular name without checking content;
- omitting medical records in a bodily injury claim;
- assuming one document proves every element of harm.
09 / Frequently asked questions
Important clarifications.
Is Romanian ‘Annex no. 2’ compulsory in every RCA claim?+
No. Required documents depend on the accident and how it was recorded. Names and availability of police documents may vary; the insurer must state in writing what is needed.
Is the amicable accident statement issued by the Road Police?+
No. It is completed by the drivers and may be used only under the statutory conditions for accidents involving property damage. It does not replace duties applicable where a person is injured or killed.
Can a claim be opened before a criminal investigation ends?+
The event can be notified to the insurer, although later settlement may require further documents about circumstances, liability or the judicial outcome.
Can the insurer obtain documents directly from the Road Police?+
Romanian road legislation allows accident documents to be sent to insurers upon request. Ask the insurer which records it will obtain directly and which the injured person must provide.
Does the repair authorisation prove fault?+
No. It permits repairs under its stated conditions, but does not by itself determine liability or prove the extent of bodily injury.
Are police documents sufficient for bodily injury compensation?+
No. They document the event. Injury, treatment, progress and consequences require medical and, where appropriate, medico-legal evidence.
10 / Sources
Framework consulted.
- Emergency Ordinance no. 195/2002 on public roads
- Law no. 132/2017 on compulsory motor liability insurance
- ASF Rule no. 20/2017 on motor insurance
- ASF insurance questions and answers
- BAAR indicative claim-opening documents
General information about the Romanian framework, not legal advice. Required documents depend on the case and the insurer's justified request.